1. Introduction

Rome Intelligent Systems, Inc. ("Rome AI") builds AI-powered agents that automate routine supply-chain coordination work, such as supplier follow-up, delivery confirmation, deviation handling, and planning visibility, so that the people responsible for those processes can focus on work that truly requires human judgement.

This Responsible AI Policy sets out the principles, commitments, and operational practices that govern how Rome AI develops, deploys, and operates artificial intelligence systems. It applies to all AI systems incorporated into, or made available through, the Rome AI platform, whether developed by Rome AI or provided by third-party AI providers.

2. Purpose

This policy serves two purposes. Internally, it establishes the governance framework that all Rome AI personnel must follow when building, testing, deploying, and operating AI systems. Externally, it provides clients, regulators, and partners with a clear statement of Rome AI's responsible AI commitments that can be referenced in commercial agreements in lieu of bespoke contractual AI-principles language.

3. Scope and Applicability

This policy applies to all employees, contractors, and third-party representatives of Rome AI involved in the design, development, deployment, operation, or governance of AI systems. It covers the full lifecycle: research and development, pre-deployment testing, production operation, monitoring, and decommissioning.

3.1 What Rome AI Does

Rome AI provides agentic AI for enterprise operations, with a current focus on supply-chain coordination. Our AI systems interact with external parties on behalf of our clients, process structured and unstructured data from enterprise and communication systems, and surface recommendations and actions to authorized users. The systems operate in a business-to-business context and are designed to augment human operators rather than replace their judgement on consequential decisions.

3.2 What Rome AI Does Not Do

Rome AI systems do not make automated decisions that produce legal or similarly significant effects on individuals. They do not process biometric data, perform social scoring, or engage in emotion inference. They are not classified as high-risk AI systems or general-purpose AI models under the EU AI Act (Regulation (EU) 2024/1689). Obligations specific to those categories, such as CE marking, conformity assessment, and model cards for GPAI, do not apply. Clients are responsible for ensuring that their use of Rome AI's platform remains consistent with the intended use cases and risk classification. If a client's deployment configuration or use-case scope materially changes, Rome AI is available to consult on any implications for risk classification and applicable obligations.

4. Core Principles

Rome AI's responsible AI practices are grounded in six principles. Each principle is operationalized through specific commitments described in Sections 5 through 10 of this policy.

4.1 Human Control

AI systems augment human decision-making. They do not replace it. Clients retain accountability for business outcomes. Every deployment provides mechanisms for human oversight, intervention, and override.